FRED DOWLING CO-OPERATIVE INC. Job Posting
Administrative Assistant
Position: Permanent part-time (21 hours per week)
Salary: $19-23 per hour (commensurate with experience), plus group benefits and three weeks of vacation time to start
Application Deadline: Friday, January 3, 2025
About Us: Fred Dowling Co-operative is a vibrant, 72-unit, federally-funded townhouse and apartment complex in Toronto’s west end with a diverse community.
Position Overview: Reporting to the Manager, the Administrative Assistant will assist in providing services to the co-operative’s members in this front-facing role:
Handling inquiries from members and external parties, providing excellent client care
Basic financial duties including housing charge collection
Assist with waiting lists, move-ins and move-outs, and subsidy administration
Work order processing and liaising with maintenance staff and contractors
General office administration including filing, correspondence, and office reception
Some evening work is required
Other administrative duties as assigned by the Manager
Qualifications: We are seeking a friendly, reliable, and highly organized individual who can work with minimal supervision, responds well to direction, and uses good judgement to make appropriate decisions.
3-5 years of customer service experience is required
3 years of administrative experience is required and basic understanding of bookkeeping practices.
Experience with housing, subsidy administration, social services, and volunteers are assets
Proficiency with office equipment and software including Microsoft 365 (Teams, Word, Excel, and Outlook), NewViews NPH, and HM Worx
Must be able to work both independently and as part of team and work effectively with volunteers using an equity, diversity, and inclusion lens
Excellent spoken and written communication skills
Demonstrated ability to handle confidential information in a professional manner
Effective at prioritizing tasks and responsibilities with attention to detail, and demonstrates ownership of responsibilities
Work Environment: Primarily in-person, with some flexibility for remote work; e.g., virtual meetings.
How to Apply: Please submit your resume and cover letter in a single document to [email protected] with the subject line, “Job Application – [Your Name].” We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls, please. Note that a job offer is contingent upon the successful completion of a background check.
Fred Dowling Co-operative is committed to employment equity and encourages applications from all qualified candidates.
95 WYCHCREST AVENUE, TORONTO, ONTARIO M6G 3X8 | 416-534-2216 [email protected] www.freddowlingcoop.ca
