Maintenance Supervisor – Oak Street Co-op – Deadline Tentatively Dec 31st
Are you an experienced maintenance supervisor with a passion for community building? Then consider this exciting opportunity to lead a maintenance team in managing the grounds and buildings of a housing co-operative!
Oak Street Housing Co-op, located in downtown Toronto, has provided quality, secure and affordable housing since 1985. The people who live here, or “members”, run the co-op. The co-op has 149 units located in a nine-storey apartment building and three rows of townhouses. A number of the apartments are wheelchair accessible. In addition, the co-op has a retail rental property located on the grounds.
Oak Street Housing Co-op is seeking an experienced, community oriented leader who can lead and help a team of two maintenance workers and a caretaker to manage day-to-day upkeep as well as both small and large maintenance projects for the co-op. Reporting to the Manager, this full-time opportunity is ideal for an energetic, community oriented leader who has previous practical maintenance, maintenance supervision and property management experience and a genuine passion for providing, safe, accessible and affordable housing to community members. Experience with capital repairs is an asset.
In this role, you will:
1. Provide Maintenance Services:
– Develop and maintain an electronic work order system and delegate work order tasks to maintenance workers and/or service providers.
– Oversee the purchase of maintenance equipment and supplies and ensure inventory system is in place.
– Administer service and utility contracts.
– Develop and maintain a roster of tradespeople and retain and supervise tradespeople as required.
– Provide support to committees that have responsibilities relating to maintenance and/or the property (e.g., the Compost Action Team).
– Ensure the commercial property is maintained according to lease and other by-laws and that the tenant is complying with required maintenance and repairs.
– Develop and deliver a regular inspection system and supervise move-in/move-out services.
– Conduct maintenance work during periods of staff vacation and work order backlog.
2. Provide Corporate Leadership and Financial Management
– Provide day-to-day supervision and help to the maintenance staff.
– Maintain performance management and learning plans for maintenance staff and provide recommendations to the Board of Directors on annual performance ratings that impact salary progression.
– Prepare regular reports to the Manager.
– Assist the Manager in legal proceedings relating to construction, property damage, maintenance and other relevant matters.
– Act as an agent of the Co-op with municipal, provincial and federal government agencies.
– Prepare and follow-up on insurance claims.
– Work with the Manager and the Financial Officer to prepare annual operating budgets for maintenance-related accounts.
– Work with the Financial Officer relating to charges that should be applied to members’ accounts, including, but not limited to repairs, by-law infraction penalties, and other maintenance-related charges.
– Provide other maintenance-related support to the Manager as required to ensure effective and efficient financial management.
– Lead regular long-range maintenance/financial planning.
3. Provide Co-op Leadership and Development:
– Assist in recruiting members to committees within areas of responsibility.
– Provide members with information on the operation of the co-op within areas of responsibility.
– Recruit members to the On-Call Team and provide ongoing coordination, education and support.
– Receive and maintain a record of complaints relating to maintenance or the property and follow-up on them as required.
– Perform other duties as determined by the Board of Directors.
Minimum of 5 years relevant education and/or property management experience is mandatory.
– A minimum of five years relevant education and/or maintenance, maintenance supervision and property management experience preferably in a co-op / non for profit environment.
– Hands on maintenance experience.
– Experience with capital repairs is an asset.
– Excellent communication, organizational and leadership skills.
– Budgeting, procurement, and contractor interaction experience.
– Computer literacy required to manage financial records and property management software.
– Working knowledge of maintenance principles and practices.
– Knowledge of, or ability to acquire knowledge of, laws and regulations related to maintenance and property management.
HOW TO APPLY:
Submit your resume and covering letter to: firstname.lastname@example.org
Deadline: Until successful candidate is found.
Salary: Commensurate with experience.
Start Date: To be negotiated with successful applicant.
We thank all applicants. However, only applicants selected to continue in the application process will be contacted.