Category: Job Opportunities

19 Feb 2019

Co-op Administrative Assistant – The Network – Deadline Feb 28th

Community Housing Management Network
Co-operative Administrative Assistant

The Community Housing Management Network (The Network) is recruiting to fill a full-time position as a Co-operative Administrative Assistant in North York.

Reporting to the Network’s Chief Executive Officer and the Co-operative Manager, the assistant will be assigned to a site to provide day-to-day services to the Co-operative Manager, the co-operatives members and its board of directors.

The successful applicant will:
• have a general knowledge of co-op housing
• have excellent telephone and reception skills
• have excellent interpersonal skills
• have effective oral and written communication skills
• be able to organize tasks and priorities
• be able to work as part of a team
• have a good knowledge of Microsoft Office

This is a full-time position (35 hours per week). Some travel and evening work will be required. The Network offers a competitive remuneration package.

If interested, please e-mail your resumé to Donna Harwood by February 28, 2019 and reference job posting 2019-02-28.

Email: apply@thenetwork.coop

The Community Housing Management Network is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process and as we grow, it’s important that our workforce reflect the citizens we serve. We respect, encourage, and celebrate our diversity. If contacted for an employment opportunity, please advise if you require accommodation.

Co-op Administrative Assistant – The Network

19 Feb 2019

Maintenance Worker – Oak Street Co-op

MAINTENANCE WORKER
Job Ad

Are you an experienced maintenance worker with a passion for community building and a willingness to take on more supervisory responsibilities? Then consider being a part of a maintenance team in working the grounds and buildings of a housing co-operative!

Oak Street Housing Co-op, located in downtown Toronto, has provided quality, secure and affordable housing since 1985. The people who live here, or “members”, run the co-op. The co-op has 149 units located in a nine-storey apartment building and three rows of townhouses. A number of the apartments are wheelchair accessible. In addition, the co-op has a retail rental property located on the grounds.

Oak Street Housing Co-op is seeking an experienced and community oriented person who can perform small and large preventative and routine maintenance tasks. The position can grow to include more supervisory responsibilities. Reporting to the Manager, this full-time opportunity is ideal for an energetic, community oriented person who has previous practical maintenance experience and a genuine passion for providing, safe, accessible and affordable housing to community members.

In this role, you will:

1. Perform Preventive and Routine Maintenance
– Carry out preventive and other routine maintenance tasks according to schedules and work orders on the following:
• fire alarm system
• electrical system
• mechanical systems
• plumbing
• garbage compactor
• sump pumps
• generator
• drains
• walls and windows
• door and locks
– Maintain co-op tools and equipment

2. Maintain and Organize Inventory
– Purchase materials as directed by supervisor
– Pick up materials from suppliers
– Receive and check shipments, check packing slips, and restock inventory
– Assist in checking and maintaining inventory records as required

3. Additional Duties
– Respond to calls in case of major emergency
– Move appliances and other equipment
– Accompany meter readers
– Enter units for inspections
– Training of on-call volunteers and new maintenance staff
– Other duties as directed by supervisor

This position has potential to grow to include more supervisory responsibilities. Experience with any of the items below is an asset:
– Supervising maintenance staff and overseeing contractors
– Working with large capital repair projects
– Maintaining an inventory system and overseeing purchasing
– Maintaining an electronic work order system

HOW TO APPLY:

Submit your resume and covering letter to: info@oakstreet.coop
Deadline:     Until successful candidate is found.
Salary:          Commensurate with experience.
Start Date:  To be negotiated with successful applicant.

We thank all applicants. However, only applicants selected to continue in the application process will be contacted.

Maintenance Worker – Oak Street Co-op

19 Feb 2019

Maintenance Supervisor – Oak Street Co-op

MAINTENANCE SUPERVISOR
Job Ad

Are you an experienced maintenance supervisor with a passion for community building? Then consider this exciting opportunity to lead a maintenance team in managing the grounds and buildings of a housing co-operative!

Oak Street Housing Co-op, located in downtown Toronto, has provided quality, secure and affordable housing since 1985. The people who live here, or “members”, run the co-op. The co-op has 149 units located in a nine-storey apartment building and three rows of townhouses. A number of the apartments are wheelchair accessible. In addition, the co-op has a retail rental property located on the grounds.

Oak Street Housing Co-op is seeking an experienced, community oriented leader who can lead and help a team of two maintenance workers and a caretaker to manage day-to-day upkeep as well as both small and large maintenance projects for the co-op. Reporting to the Manager, this full-time opportunity is ideal for an energetic, community oriented leader who has previous practical maintenance, maintenance supervision and property management experience and a genuine passion for providing, safe, accessible and affordable housing to community members. Experience with capital repairs is an asset.

In this role, you will:

1. Provide Maintenance Services:
– Develop and maintain an electronic work order system and delegate work order tasks to maintenance workers and/or service providers.
– Oversee the purchase of maintenance equipment and supplies and ensure inventory system is in place.
– Administer service and utility contracts.
– Develop and maintain a roster of tradespeople and retain and supervise tradespeople as required.
– Provide support to committees that have responsibilities relating to maintenance and/or the property (e.g., the Compost Action Team).
– Ensure the commercial property is maintained according to lease and other by-laws and that the tenant is complying with required maintenance and repairs.
– Develop and deliver a regular inspection system and supervise move-in/move-out services.
– Conduct maintenance work during periods of staff vacation and work order backlog.

2. Provide Corporate Leadership and Financial Management
– Provide day-to-day supervision and help to the maintenance staff.
– Maintain performance management and learning plans for maintenance staff and provide recommendations to the Board of Directors on annual performance ratings that impact salary progression.
– Prepare regular reports to the Manager.
– Assist the Manager in legal proceedings relating to construction, property damage, maintenance and other relevant matters.
– Act as an agent of the Co-op with municipal, provincial and federal government agencies.
– Prepare and follow-up on insurance claims.
– Work with the Manager and the Financial Officer to prepare annual operating budgets for maintenance-related accounts.
– Work with the Financial Officer relating to charges that should be applied to members’ accounts, including, but not limited to repairs, by-law infraction penalties, and other maintenance-related charges.
– Provide other maintenance-related support to the Manager as required to ensure effective and efficient financial management.
– Lead regular long-range maintenance/financial planning.

3. Provide Co-op Leadership and Development:
– Assist in recruiting members to committees within areas of responsibility.
– Provide members with information on the operation of the co-op within areas of responsibility.
– Recruit members to the On-Call Team and provide ongoing coordination, education and support.
– Receive and maintain a record of complaints relating to maintenance or the property and follow-up on them as required.
– Perform other duties as determined by the Board of Directors.

SKILLS REQUIRED:

Minimum of 5 years relevant education and/or property management experience is mandatory.

Knowledge/Experience:
– A minimum of five years relevant education and/or maintenance, maintenance supervision and property management experience preferably in a co-op / non for profit environment.
– Hands on maintenance experience.
– Experience with capital repairs is an asset.
– Excellent communication, organizational and leadership skills.
– Budgeting, procurement, and contractor interaction experience.
– Computer literacy required to manage financial records and property management software.
– Working knowledge of maintenance principles and practices.
– Knowledge of, or ability to acquire knowledge of, laws and regulations related to maintenance and property management.

HOW TO APPLY:
Submit your resume and covering letter to: info@oakstreet.coop
Deadline:       Until successful candidate is found.
Salary:            Commensurate with experience.
Start Date:     To be negotiated with successful applicant.

We thank all applicants. However, only applicants selected to continue in the application process will be contacted.

Maintenance Supervisor – Oak Street Co-op

06 Feb 2019

Maintenance Manager – Broadview Co-op – Deadline Feb 22nd

MAINTENANCE MANAGER
Broadview Housing Co-operative is a 111 unit municipal housing co-operative located at Broadview Ave. and Pottery Rd. We are looking for a full time Maintenance Manager to start as soon as possible.

Job Summary:
The Maintenance Manager will oversee and be accountable for the management of the co-op’s building facilities and maintenance operations, in close collaboration with the Housing Manager and subject to the general direction of the Board of Directors. The Maintenance Manager acts as an agent of the co-op in delegated areas of authority and is responsible for training and supervising other co-op maintenance staff and on-call volunteers. The Maintenance Manager provides support to the board, other staff and general membership.

Responsibilities include, but are not limited to the following:
• Develop and maintain an overall preventative maintenance plan and routine property repair program
• Respond to the co-op’s work order system; schedule and carry out or delegate work to be done
• Complete annual unit inspections; determine priorities and schedule maintenance work required
• Ensure that the building is free of hazards and has the necessary life and safety systems, emergency response procedures and security measures in place
• Ensure Building Condition Assessment (BCA) is current; establish and conduct a procurement process for new BCA and as needed
• Prepare annual maintenance operating and capital budgets, in consultation with BCA; make sure a capital plan is developed
• Monitor operating maintenance budgets and capital forecasting; advise the board on property matters; prepare and present reports to the board monthly or as required
• Purchase maintenance/cleaning equipment, parts, materials and supplies in line with annual budgets; complete regular physical counts and maintain an inventory system
• Ensure appropriate systems/maintenance logs are maintained; ensure contractors maintain required logs
• Supervise and/or liaise with trades people, other contractors and consultants
• Carry and respond to the co-op’s emergency/maintenance cell phone during working hours
• On-call response to questions and after hour emergency situations
• Attend monthly board evening meetings and general members meetings as required

Qualifications:
• No less than 3 years of building maintenance management experience; post-secondary education in building facilities management
• Knowledge of non-profit or co-operative housing maintenance and financials
• Computer skills that include MS Office, Word, Excel and Outlook
• Current WHMIS certification, First aid and CPR
• Positive attitude and willingness to work in harmony within a diverse community
• Excellent communication skills both written and verbal; ability to resolve conflict on various levels
• Proven organizational and problem solving skills; ability to supervise staff and contractors
• Ability to work under pressure; to work with minimal supervision; work collaboratively in team environment

Terms:
• 37 ½ hours per week
• Full benefit package upon successful completion of 6 month probation
• Salary: $70,000 – $80,000 annually, based on experience

Please e-mail or fax your resume with full contact information for three (3) references to the attention of:
Lynda Micallef, Housing Manager
E-mail: lynda@broadviewcoop.ca or fax: (416) 467-6557
DEADLINE to submit Application in full: FRIDAY, FEBRUARY 22, 2019 by 5:00 pm
Only those selected for an interview will be contacted. NO PHONE CALLS PLEASE.

Maintenance Manager – Broadview Co-op