Position: Financial Co-ordinator
DEADLINE: AUGUST 23, 2019
Work week: 40 hours per week
Reports to: General Manager
The Financial Co-ordinator is a support person to the General Manager. The Financial Co-ordinator works within the framework of the Co-op’s by-laws, policies and its procedures.
The Residents’ Council expects all employees to work to develop positive public relations.
The co-op uses Quickbooks accounting system and is planning to migrate to NewViews Not for Profit.
The General Manager may sometimes ask the Financial Co-ordinator to carry out other tasks which fall within the framework of this job description.
The Financial Co-ordinator will keep complete confidentiality about members and other staff.
· prepare and make credit union and/or bank deposits
· transfer funds between current account and other types of deposits as directed by the General Manager
· prepare bank reconciliation monthly
2. Revenue and Cash Receipts
· enter charges and receipts in journal
· post accounts receivable and housing charge sub-ledgers
· reconcile sub-ledgers to general ledger monthly
· update accounting records as necessary for move-ins, move-outs, transfers, housing charge increases, and housing charge subsidies.
3. Cash Disbursements
· maintain accounts payable files
· prepare and code disbursements
· maintain contract registers and payment control records
· reimburse petty cash
· keep accounts paid files.
· prepare semi-monthly payroll
· maintain employee earning records
· prepare monthly payroll journal entries
· issue T4 slips annually
· issue separation certificates as required
· calculate Workers’ Compensation Board (WCB), Employer Health Tax (EHT), Employment Insurance (EI), Canada Pension Plan (CPP) premiums and send remittances to government.
5. Financial Reports
· prepare monthly budget control report
· prepare monthly vacancy loss report
· prepare month end cash report
· prepare interim and month end arrears report
· prepare supplementary financial reports as requested (for example: cash flow statement or housing charge subsidy report).
6. Year End
· prepare schedules of accounts payable, accounts receivable, fixed assets and member deposits at year end in preparation for the audit
· prepare adjusting entries, adjusted trial balance and draft income statement and balance sheet at year end
7. Rent Supplement Administration
– Remain current on the rules and regulations pertaining to the Section 61 Rent Supplement Program
– Perform mid-year housing charge Rent Supplement Calculations
– Perform annual Rent Supplement reviews.
– Prepare year end Rent Supplement Reconciliation
– Meet with members to discuss issues related to housing charges and/or Rent Supplement.
Note: Additional duties related to the finances of the Co-op may be assigned.
PLEASE SUBMIT RESUME TO firstname.lastname@example.org by August 23, 2019