Category: Job Opportunities

16 Mar 2020

Co-op Coordinator – Forward 9 Co-op – Deadline Apr 15th

Position: Co-op Coordinator

Location: Downtown Toronto

Instructions: Applications must include a current resume and cover letter, and should be sent to Forward9@rogers.com. Please include the words “JOB POSTING” on the subject line of your e-mail.

Special Notes: Deadline: April 15, 2020 or until position filled. Only selected applicants will be notified if they have been chosen to take part in an interview process.

Who We Are
ForWard 9 Community Development Co-operative is a 75-unit housing co-operative located in the Beaches neighbourhood of Toronto.

Specific Accountabilities
Reporting to the Board of Directors, The Co-op Coordinator performs duties and responsibilities in the areas of member services, financial information processing, office administration, coordinating with Maintenance, responding to enquiries, and communicating with membership.

The Coordinator’s job is to oversee and be accountable for the administration of the co-op’s operations, subject to the general direction of the board of directors. The Coordinator acts as agent of the co-op in delegated areas of authority. The Coordinator provides support and communications flow to the board, Maintenance Co-ordinator and members, and keeps the co-op in touch with the wider co-op housing sector.

1. Ensures compliance with all financial requirements of the co-op’s funding program
2. Ensures that there are adequate financial controls in place
3. Maintains the financial records in coordination with the bookkeeper and auditor
4. Reviews and analyzes monthly financial statements for presentation to the Board of Directors on a monthly basis highlighting any matters of concern
5. Reviews and monitors capital expenditure needs
6. Purchase in accordance with budgetary guidelines with approval for exceptions made by Board of Directors
8. Administers the co-op’s accounts payable, including invoice processing and cheque preparation and delivery
9. Administers the rent-geared-to-income program based on the requirements of the co-op’s funding program
10. Manages arrears, issues late charges/NSFs and payment performance agreements,
11. Presents arrears reports to the board
12. Understands member community relations
13. Assists in the preparation of annual budgets
14. Liaises with and assists the Co-op’s auditor
15. Monitors cash flow
16. Makes bank deposits
17. Creates and files reports, memoranda, notices, Board meeting minutes
18. Prepares Board and Member meeting packages
19. Attends meetings as requested: Board of Directors, General Members, etc.
21. Orders and organizes office supplies
22. Processes incoming and outgoing mail and email
23. Checks and returns voicemails and emails in a timely manner
24. Ensures the maintenance of computer systems, and digital and paper records

Qualifications
• Administrative experience required
• Ensures observance of regulated life and safety, fire, health, and human rights codes
• Self motivated, must be able to meet deadlines, prioritize and complete tasks
• Property management and co-operative experience is an asset
• Written and oral communication skills, professionalism
• Attendance, punctuality, dependability
• Ability to process problems and recommend solutions
• Conflict management skills
• Evening and weekend work may be required from time to time

Requirements
21 hours per week plus meeting attendance
Evening/weekend work may be required from time to time
ForWard 9 Community Development Co-operative is an equal opportunity employer that is committed to recognizing and celebrating the diversity of opinion, talent and expertise that make each person unique. We thank all applicants and advise that only those selected for an interview will be contacted.

Co-op Coordinator – Forward 9 Co-op

11 Mar 2020

Maintenance Worker – Houselink – Deadline Mar 27th

Houselink Community Homes is a leader in the field of supportive housing and recovery for people living with Mental Illness. We have the following opening for individuals interested in joining our progressive workplace:

Maintenance Worker
Permanent Full-time
External Posting

The Maintenance Worker is responsible for:
• performing a variety of maintenance repairs and tasks in residential buildings
• communicating with members of the maintenance department, other staff and tenants

This position requires a person who:
• has demonstrated skill and experience in plumbing, carpentry, painting & dry-wall, electrical work and mechanical systems and is familiar with fire safety equipment;
• has good verbal and written communication skills and the ability to interact effectively with team members and residents;
• has knowledge of life safety systems, fire code, building code, Residential Tenancies Act; and Occupational Health & Safety Act;
• demonstrated organizational and administrative skills including ability to maintain records, schedule priorities, make adjustments for emergencies and see work through
to completion;
• can on occasion, work outside regular work hours, and is available for on-call service;
• is able to adhere to practices and procedures of Occupational Health & Safety;
• has a Valid Driver’s license and access to an appropriately insured car or van; and
• is able to promote positive interaction with psychiatric survivors

Hourly rate is $22.58/hour. This is a bargaining unit position, the rate is as per the collective agreement.

Job offers are contingent upon the successful completion of a Criminal Records Check. Houselink is committed to the hiring of staff with lived experience with mental health challenges. Therefore, the information obtained from the criminal records check will be
used only for determining whether the applicant represents any potential harm to our
service participants.

For more information about this position, see the complete job description at:
http://www.houselink.on.ca/careers-at-houselink/

Please forward a cover letter and resume by Mar 27, 2020 at 5:00 pm. Quoting File # MW 222 to:

Hiring Committee, Houselink Community Homes
805 Bloor Street West
Toronto, ON M6G 1L8
Or by fax: 416 539-0693

Houselink has an equity hiring policy and is committed providing an inclusive selection process. Applications are encouraged from people with lived experience of mental health challenges and other equity seeking groups. Houselink will provide accommodation, upon request, to ensure a fair and equitable process.

Maintenance Worker – Houselink

10 Mar 2020

Administrative Assistant – Margaret Laurence Co-op – Deadline Mar 27th

Margaret Laurence Housing Co-operative
81 Dalhousie Street
Toronto, Ontario M5B 2N1

Administrative Assistant
Part time – 25 hours per week with some evening and weekend work

Margaret Laurence Housing Co-operative, funded by the Province of Ontario and administered by the City of Toronto, is a 149-household diverse and inclusive apartment building with complex needs located in the Church and Dundas area.

The co-op is seeking an Administrative Assistant with strong administrative skills with the ability to multi-task and supervise when needed. This position may require some working into the early evenings.

The Administrative Assistant is a support person to and is directed and supervised by the Manager.

Qualifications

• Experience in a co-operative housing environment
• Ability to multitask and handle fast-paced situations
• Pleasant, tactful and effective people skills
• Excellent time-management, communication and organizational skills
• Computer literacy in Microsoft, Office, Word, PPT, and Excel
• Knowledge of HMWorks (training can be made available)
• Ability to work alone and/or in a team environment
• Ability and willingness to learn new skills easily
• Familiarity/knowledge of RGI/Waitlists an asset.

Responsibilities

• General office administration
• Support to all standing committees and Maintenance Staff
• Co-ordinate move ins and move outs
• Subsidy calculations
• Assist with preparing agendas, correspondence and reports for board and committees
• Prepare and distribute notices and information to all members
• Taking minutes of meetings
• Maintaining work order and member database

Three references must be provided at the interview.

Deadline for applications: Friday, March 27, 2020

Send resumes to:

mlhcoffice@bellnet.ca

Attention: Hiring Committee, Margaret Laurence Housing Co-operative

NO PHONE CALLS PLEASE.

We thank all interested candidates. Only applicants selected for an interview will be contacted.

Administrative Assistant – Margaret Laurence Co-op

04 Mar 2020

Administrative Assistant – Chord Co-op – Deadline Mar 31st

Job Posting
Administrative Assistant
Chord Housing Co-op

Chord Co-op is a diverse, multicultural community in the Jane/Weston Road area. The co-op is composed of 136 apartment and townhouse units. The board of directors are looking for an Administrative Assistant to help the manager by taking on specific and general duties and tasks of an Assistant.

These are the skills and qualities that we are looking for:

• Respectful Communication skills and listening skills.
• Organizational Skills.
• Time Management Skills.
• Dependability and Reliability.
• Confidentiality.
• Courteous yet Professional Front-Line Client Service.

Your responsibilities will include:

• General reception and assistance to members
• Filing and general office work
• Information Management on HMWORX
• Maintaining membership waiting lists
• Dealing with member move-ins and move-outs
• Maintaining Parking System and records

Computer skills required: MS Office, HMWORX, Excel, and Internet

Working hours: Tuesday 11am-7pm, Wednesday and Thursday 9am-5pm.
Remuneration: $20 per hour.
Benefits of the job: Bus stop 5 minutes away 10 minutes bus-ride to Jane subway station.
Or, Free Parking on-site. Kitchen facilities available on-site.

Please email resume to the co-op at:
chordcoop@gmail.com

Deadline: March 31, 2020, position is currently OPEN and the right candidate may begin earlier.

Administrative Assistant – Chord Co-op