Category: Job Opportunities

15 Jan 2020

Co-op Manager – Scarborough Bluffs Co-op – Deadline Jan 31st

NOTICE OF PERMANENT HOUSING EMPLOYMENT POSITION

Co-op Manager

Scarborough Bluffs Housing Co-operative, a 90-household apartment building located in the Kingston Road and Midland area of Scarborough, is seeking to fill the full time permanent position of Co-op Manager. Reporting to the Board of Directors and working with member committees. The Manager is responsible for all aspects of the day-to-day management of the co-op, including: financial and property management, community development and corporate record keeping.

The successful applicant will have the following skills and qualifications:

• Absolute minimum, five years experience in the non-profit housing sector
• Understanding of the Co-operative Corporations Act and other legislation and issues related to co-op housing.
• Experience in financial management experience, including preparing capital and operating budgets and monitoring spending. Excellent computer skills. Proven experience working with volunteer boards and committees
• Demonstrated ability to interact with a diverse membership with impartiality
• Superior problem-solving, negotiation and conflict resolution skills
• Excellent oral and written communication skills

Responsibilities will include:

• Ensuring that the co-op fulfills its legal and corporate obligations
• Managing the co-op’s finances
• Implementing the co-op’s property maintenance and repair program
• Ensuring the co-op has a strategy in place to maintain full occupancy
• Supporting good governance by the Board and membership
• Efficient administration of the co-op office

35 hour work week. Some evening work required. Benefits package and salary commensurate with experience.

Please send resume and cover letter by 4:30 pm on January 31, 2020.

To: The Hiring Committee
Scarborough Bluffs Housing Co-operative
Toronto ON M1N 1N1
Email: scarboroughbluffs@hotmail.com
Fax: 416-267-6843

No phone calls please
Three references must be provided at the interview.

We thank all applicants but only candidates selected for an interview will be contacted.

Co-op Manager – Scarborough Bluffs Co-op

09 Jan 2020

Capital Project Administrative Assistant – Bain Co-op – Deadline Jan 23rd

Contracted Position
Capital Project Administrative Assistant
Bain Apartments Co-operative
Yearly Contract part-time

1.0 Introduction:

Bain Apartments Co-operative Incorporated (hereafter referred to as “the Co-op”) is seeking a capital project administrator for in-house projects. The duration of the contract is TBD.

Located at 100 Bain Avenue, Toronto, the Co-op consists of a total of 260 housing units contained in 25 three-storey buildings, scattered over two city blocks. The buildings were originally constructed between 1913 and the mid-1920s.

2.0 Scope of Work:

• To assist in the creation and management of in-house capital projects under the direct supervision of the the Maintenance Co-ordinator.
• Streamline record keeping and reporting.
• Quantify and analyse outstanding repair work order requisitions
• Developing tender documents and conducting tender processes
• Writing reports/summaries pertaining to status of project
• Organizing and facilitating project meetings
• Supervision of trades
• Maintain project schedule
• keep accurate records

The skills required for this position are as follows:

• Ability to work independently, take initiative and seek direction as required
• Administrative experience, especially in property management, project administration and procurement.
• Analytic and writing skills sufficient to develop, under direction, specifications for procurement documents, issue papers and briefing notes.
• Computer skills with standard office automation tools (including Microsoft Office 365) and database queries.
• Good spoken and written communication skills; good manners, ability to communicate on technical matters with non-technical persons.
• Punctuality and reliability.
• Must successfully complete a Police Background Check

3.0 Work schedule and Compensation

This is a part-time contract position. Hours are somewhat flexible and there is room to fit the work schedule around school or other commitments, however, onsite daytime availability is required.

Compensation for this position will be $20 per hour.

4.0 Submission procedure

If you are interested in applying for this position, please submit your resume and 3 references to generalmanager@100bain.com with the subject: Capital Projects Administrative Assistant. Submissions must be received prior to 3 PM, Thursday, January 23, 2020.

Short listed candidates will be interviewed and asked to complete one or more test tasks.

5.0 Award of Contract:

Residents’ Council (the Board of Directors of the Co-op) will be responsible for the selection of the successful candidate.

The Co-op reserves the right to select any or no proposal at its sole and unfettered discretion.

6.0 Questions and Additional Information:

Questions and requests for additional information should be directed to the General Manager at generalmanager@100bain.com with the subject: Query – Capital Projects Administrative Assistant

Capital Project Administrative Assistant – Bain Co-op

07 Jan 2020

Bookkeeper – Riverdale Co-op – Deadline Jan 31st

JOB POSTING January 7, 2020:

Bookkeeper

Riverdale Co-operative Houses is looking to hire a part-time Bookkeeper for our 124 unit housing co-operative. Resumes with cover letters are due no later than Friday January 31, 2020 at 4 p.m. and must be sent by email to riverdalehiring@gmail.com.

Position Title: Bookkeeper
Position Type: Permanent, Part Time
Location: Toronto, Ontario
Salary: $38.14/hour
Hours of Work: 21 hours per week (3 days per week, during business hours)

About Riverdale Co-operative Houses:
Riverdale Co-operative Houses owns and manages affordable housing including houses, townhouses, and walk-up apartments in the Riverdale/Leslieville area of Toronto’s east end. The co-op has 28 properties with a total of 124 units, located between Eastern Avenue to the south, Danforth Ave. to the north, Coxwell Avenue to the east and the Don River to the west.

Riverdale Co-op is a non-profit housing co-operative, whose mandate is to provide safe affordable, well-maintained housing for its members.

Job Description:
The Bookkeeper reports to the Manager and is responsible for the following:

Financial Responsibilities:
• Maintain accounting systems, including the general ledger, sub-ledgers and all journals.
• Perform monthly bank reconciliations and prepare monthly financial statements.
• Administer all aspects of payroll for employees of the Co-operative, including issuance of government remittance, and perform reporting requirements.
• Perform data entry input of accounts receivable and accounts payable information, ensuring invoices and claims are consistent with Co-op policy.
• Prepare and monitor recurring journal entries in accounts payable.
• Ensure utilities and other time-sensitive bills are processed on time.
• Process computerized cheque runs for signature.
• Follow-op on issues related to invoices and other claims.
• Process urgent cheques, as required.
• Reconcile housing charge and subsidy programs, prepare subsidy reports.
• Prepare bank deposits, as required.
• File financial information in the absence of the Administrative Support, or as required.
• Perform calculations on mortgage rollovers and report to the Manager on possible consequences.
• Preform data entry of housing charge payments, as required.
• Perform reconciliations and retroactive adjustments.
• Process NSF cheques.
• Preparation of the annual operating and capital budgets
• Liaise with external organizations, such as the auditors, Agency for Co-operative Housing, CMHC and insurance carriers, as required.
• Prepare arrears lists monthly for Manager, or as requested.
• Monitor repayment agreements and performance agreements, and notify Manager of those not in compliance.
• Act as the cashier for the Co-op receiving funds, issuing receipts, preparing bank deposits and ensuring delivery to the bank, as needed.
• Assist the Manager in verifying income and calculating housing charges, as required.
• Assist in any preparations for Board meetings, Members’ meetings, the annual audit and budget process, as requested.
• Other financial duties as assigned by the Manager.

Corporate Responsibilities:
• Prepare and submit reports such as those required for rent supplement programs such as CSHP, OCHAP, Annual Data Reports, etc.
• Ensure compliance with all of the financial terms of agreement between the Co-op and its government funders including guidelines and directions, the Co-operative Corporations Act, the Co-op’s By-laws, the Social Housing Reform Act and all other legal requirements of the Co-operative.
• Attend general meetings of members, as required for budget and audit approval.
• Attend staff meetings and committee or Board meetings, as required.
• Assist the Manager in responding to requests for financial information by the Board.
• Other corporate duties as assigned from time to time.

Experience and Skills:
We’re seeking an experienced bookkeeper who is self-motivated, demonstrates initiative and can work independently on multiple tasks with minimal supervision within a team.

The ideal candidate would have the following skills and experience:
• Three to five years of bookkeeping experience in the co-op or non-profit housing sector;
• In-depth knowledge and experience producing monthly financial reports, bank reconciliations, accounts payable, HST returns, housing charge or rent calculations, government funding reporting;
• Knowledge of Section 95 and Section 61 federal housing funding programs as well as municipal housing programs;
• Experience with accurate processing of bi-weekly payroll and government remittances;
• Experience with new housing developments and/or large, government-funded capital projects;
• Proficiency in accounting software including NewViews for Non-Profit Housing or NewViews 2;
• Proficiency in computer skills including Microsoft Word, Excel and Outlook;
• Excellent people, communication and time-management skill; and
• Excellent written and spoken English

How to Apply:
Send your cover letter and resume to riverdalehiring@gmail.com. No phone calls please.

The deadline for applications is Friday January 31, 2020 at 4:00 p.m.

Please note that only those chosen for an interview will be contacted.

Bookkeeper – Riverdale Co-op

07 Jan 2020

Administrative Assistant – Eamon Park Co-op – Deadline Jan 28th

ADMINISTRATIVE ASSISTANT – FULL-TIME

Eamon Park Housing Co-operative Inc. is looking to hire a full-time position as an Administrative Assistant. The co-op is a 136-townhouse unit co-operative, funded under the Federal Section 95 program. The co-op is located in the Dufferin Street-Clark Avenue area of Thornhill, Ontario

Working with the Co-operative Manager, the assistant will be assigned to provide day-to-day services to the co-operative’s members, staff and its board of directors.

The successful applicant will:

  • have at least 1 year of experience in co-op housing
  • have excellent telephone and reception skills
  • have excellent interpersonal skills
  • have effective oral and written communication skills
  • be able to organize tasks and prioritize
  • be able to work as part of a team
  • be a self-starter with the ability to work at times with minimal supervision
  • have a good knowledge of Microsoft Office
  • some working knowledge of bookkeeping, database systems and an accounting package.

This is a full-time position (5 days per week). Some evening work may be required. Eamon Park Co-op offers a competitive remuneration package.

Application Deadline: January 28, 2020

If interested, please e-mail your resumé to: hreamonparkcoop@hotmail.com

To All Managers: Please post this job posting on your Co-op bulletin board.

Thank you!

Administrative Assistant – Eamon Park Co-op

06 Jan 2020

Mental Health Supported Housing Worker – Houselink – Deadline Jan 14th

Houselink Community Homes is a leader in the field of supportive housing and recovery for people living with Mental Illness. We have the following opening for individuals interested in joining our progressive workplace:

Mental Health Supported Housing Worker
Steps Program (formerly ISHI)
One year Contract position
External Posting

General Responsibilities
The Mental Health Supported Housing Worker is a member of an integrated support team providing joint services in collaboration with Fred Victor, TCH, and a number of community or hospital based partners. The position is responsible, using a recovery framework to establish and maintain working relationships with tenants to achieve a safe living environment including fire safety, tenant security, health and safety concerns at specified Toronto Community Housing (TCH) locations. The Mental Health Supported Housing Worker has significant responsibilities in fostering strong partnerships including:
• Attending regular partnership meetings and actively identifying issues and solving problems
• Working in tandem with project staff to support tenants and refer them to appropriate services
• Working with project staff to identify and resolve community issues

Required Skills, Knowledge, Ability and Experience
This position requires an individual who has:
• proven ability to work productively and independently in a multi-agency partnership
• demonstrated well-developed interpersonal skills that will produce effective, productive and appropriate relationships with tenants, external agencies and TCH
• excellent verbal, written communication, and listening skills
• demonstrated organizational, time management, and problem solving skills
• knowledge of homelessness, mental illness, addictions, harm reduction and community resources
• experience in basic life skills counselling, supportive counselling, crisis intervention, advocacy, community development and group work, including mediation and conflict resolution
• demonstrated abilities in accurate and timely record keeping and file management
• commitment to anti-oppression and working in a recovery framework
• the capability to perform physical demands of the job including travel to various housing locations and practical assistance with daily living tasks
• knowledge of building maintenance and life safety systems

Hourly rate is $27.23/hour. This is a bargaining unit position and is governed by the terms of the Collective Agreement.

Job offers are contingent upon the successful completion of a Criminal Records Check. Houselink is committed to the hiring of staff with lived experience with mental health challenges. Therefore, the information obtained from the criminal records check will be used only for determining whether the applicant represents any potential harm to our service participants.

Please send cover letter and resume, Quoting File # MHSHW-222 by Jan 14, 2020 by 5:00 pm to:
Houselink Community Homes, Hiring Committee
805 Bloor Street West, Toronto, ON M6G 1L8
Or email to info@houselink.on.ca

No phone calls please. Only those selected for an interview will be contacted.
Houselink has an equity hiring policy, is committed providing an inclusive selection process. Applications are encouraged from people with lived experience of mental health challenges and other equity seeking groups. Houselink will provide accommodation, upon request, to ensure a fair and equitable process.

Mental Health Supported Housing Worker – Houselink