JOB POSTING January 7, 2020:
Riverdale Co-operative Houses is looking to hire a part-time Bookkeeper for our 124 unit housing co-operative. Resumes with cover letters are due no later than Friday January 31, 2020 at 4 p.m. and must be sent by email to email@example.com.
Position Title: Bookkeeper
Position Type: Permanent, Part Time
Location: Toronto, Ontario
Hours of Work: 21 hours per week (3 days per week, during business hours)
About Riverdale Co-operative Houses:
Riverdale Co-operative Houses owns and manages affordable housing including houses, townhouses, and walk-up apartments in the Riverdale/Leslieville area of Toronto’s east end. The co-op has 28 properties with a total of 124 units, located between Eastern Avenue to the south, Danforth Ave. to the north, Coxwell Avenue to the east and the Don River to the west.
Riverdale Co-op is a non-profit housing co-operative, whose mandate is to provide safe affordable, well-maintained housing for its members.
The Bookkeeper reports to the Manager and is responsible for the following:
• Maintain accounting systems, including the general ledger, sub-ledgers and all journals.
• Perform monthly bank reconciliations and prepare monthly financial statements.
• Administer all aspects of payroll for employees of the Co-operative, including issuance of government remittance, and perform reporting requirements.
• Perform data entry input of accounts receivable and accounts payable information, ensuring invoices and claims are consistent with Co-op policy.
• Prepare and monitor recurring journal entries in accounts payable.
• Ensure utilities and other time-sensitive bills are processed on time.
• Process computerized cheque runs for signature.
• Follow-op on issues related to invoices and other claims.
• Process urgent cheques, as required.
• Reconcile housing charge and subsidy programs, prepare subsidy reports.
• Prepare bank deposits, as required.
• File financial information in the absence of the Administrative Support, or as required.
• Perform calculations on mortgage rollovers and report to the Manager on possible consequences.
• Preform data entry of housing charge payments, as required.
• Perform reconciliations and retroactive adjustments.
• Process NSF cheques.
• Preparation of the annual operating and capital budgets
• Liaise with external organizations, such as the auditors, Agency for Co-operative Housing, CMHC and insurance carriers, as required.
• Prepare arrears lists monthly for Manager, or as requested.
• Monitor repayment agreements and performance agreements, and notify Manager of those not in compliance.
• Act as the cashier for the Co-op receiving funds, issuing receipts, preparing bank deposits and ensuring delivery to the bank, as needed.
• Assist the Manager in verifying income and calculating housing charges, as required.
• Assist in any preparations for Board meetings, Members’ meetings, the annual audit and budget process, as requested.
• Other financial duties as assigned by the Manager.
• Prepare and submit reports such as those required for rent supplement programs such as CSHP, OCHAP, Annual Data Reports, etc.
• Ensure compliance with all of the financial terms of agreement between the Co-op and its government funders including guidelines and directions, the Co-operative Corporations Act, the Co-op’s By-laws, the Social Housing Reform Act and all other legal requirements of the Co-operative.
• Attend general meetings of members, as required for budget and audit approval.
• Attend staff meetings and committee or Board meetings, as required.
• Assist the Manager in responding to requests for financial information by the Board.
• Other corporate duties as assigned from time to time.
Experience and Skills:
We’re seeking an experienced bookkeeper who is self-motivated, demonstrates initiative and can work independently on multiple tasks with minimal supervision within a team.
The ideal candidate would have the following skills and experience:
• Three to five years of bookkeeping experience in the co-op or non-profit housing sector;
• In-depth knowledge and experience producing monthly financial reports, bank reconciliations, accounts payable, HST returns, housing charge or rent calculations, government funding reporting;
• Knowledge of Section 95 and Section 61 federal housing funding programs as well as municipal housing programs;
• Experience with accurate processing of bi-weekly payroll and government remittances;
• Experience with new housing developments and/or large, government-funded capital projects;
• Proficiency in accounting software including NewViews for Non-Profit Housing or NewViews 2;
• Proficiency in computer skills including Microsoft Word, Excel and Outlook;
• Excellent people, communication and time-management skill; and
• Excellent written and spoken English
How to Apply:
Send your cover letter and resume to firstname.lastname@example.org. No phone calls please.
The deadline for applications is Friday January 31, 2020 at 4:00 p.m.
Please note that only those chosen for an interview will be contacted.
Bookkeeper – Riverdale Co-op