Year: 2019

19 Aug 2019

Financial Co-ordinator – Bain Co-op – Deadline Aug 23rd

Position: Financial Co-ordinator

DEADLINE: AUGUST 23, 2019
Work week: 40 hours per week
Reports to: General Manager

The Financial Co-ordinator is a support person to the General Manager. The Financial Co-ordinator works within the framework of the Co-op’s by-laws, policies and its procedures.

The Residents’ Council expects all employees to work to develop positive public relations.

The co-op uses Quickbooks accounting system and is planning to migrate to NewViews Not for Profit.

The General Manager may sometimes ask the Financial Co-ordinator to carry out other tasks which fall within the framework of this job description.

Confidentiality:

The Financial Co-ordinator will keep complete confidentiality about members and other staff.

Responsibilities:

1. Banking

· prepare and make credit union and/or bank deposits

· transfer funds between current account and other types of deposits as directed by the General Manager

· prepare bank reconciliation monthly

2. Revenue and Cash Receipts

· enter charges and receipts in journal

· post accounts receivable and housing charge sub-ledgers

· reconcile sub-ledgers to general ledger monthly

· update accounting records as necessary for move-ins, move-outs, transfers, housing charge increases, and housing charge subsidies.

3. Cash Disbursements

· maintain accounts payable files

· prepare and code disbursements

· maintain contract registers and payment control records

· reimburse petty cash

· keep accounts paid files.

4. Payroll

· prepare semi-monthly payroll

· maintain employee earning records

· prepare monthly payroll journal entries

· issue T4 slips annually

· issue separation certificates as required

· calculate Workers’ Compensation Board (WCB), Employer Health Tax (EHT), Employment Insurance (EI), Canada Pension Plan (CPP) premiums and send remittances to government.

5. Financial Reports

· prepare monthly budget control report

· prepare monthly vacancy loss report

· prepare month end cash report

· prepare interim and month end arrears report

· prepare supplementary financial reports as requested (for example: cash flow statement or housing charge subsidy report).

6. Year End

· prepare schedules of accounts payable, accounts receivable, fixed assets and member deposits at year end in preparation for the audit

· prepare adjusting entries, adjusted trial balance and draft income statement and balance sheet at year end

7. Rent Supplement Administration

– Remain current on the rules and regulations pertaining to the Section 61 Rent Supplement Program

– Perform mid-year housing charge Rent Supplement Calculations

– Perform annual Rent Supplement reviews.

– Prepare year end Rent Supplement Reconciliation

– Meet with members to discuss issues related to housing charges and/or Rent Supplement.

Note:   Additional duties related to the finances of the Co-op may be assigned.

PLEASE SUBMIT RESUME TO generalmanager@100bain.com by August 23, 2019

Financial Co-ordinator – Bain Co-op

15 Aug 2019

Maintenance Assistant – Bain Co-op – Deadline Aug 23rd

Bain Apartments Co-operative
Maintenance Assistant

GENERAL DESCRIPTION: The Maintenance Assistant will report to the Maintenance Supervisor, under the direction of the General Manager. They will work as part of the maintenance team to ensure that the maintenance needs of the Co-op, both in member units and common areas, are attended to in a timely and efficient manner

WAGE: $20/hr

START DATE: Immediately

HOURS: 35 hours a week

DUTIES INCLUDE BUT NOT LIMITED TO:
● dry-wall and plaster repair
● painting
● landscaping and general clean up of various area and common elements of the property
● waste removal
● general plumbing repairs as permitted by all relevant laws, rules and regulations
● general repairs as permitted by all relevant laws, rules and regulations
● helping organize and maintain the shop
● helping with maintenance of tools
● assist members with unit preparation for maintenance work within their unit
● keep accurate records

QUALIFICATIONS:
● experience using computer systems (PC’s) and tablets
● accurate data entry skills
● strong communication skills
● ability to work well in a team environment
● experience in minor repair and maintenance work
● punctuality and reliability
● good manners and patience in dealing with people
● physically fit and able to lift over 25 lbs
● able to complete assigned duties with minimum supervision in a timely, efficient and detailed manner

To apply please send your resume to admin@100bain.com by 4pm on August 23, 2019. Only those candidates selected for an interview will be contacted. Please note, a police reference check will be required.

Maintenance Assistant – Bain Co-op

13 Aug 2019

Property Manager – RCMS – Deadline Sept 15th

Position: Property Manager
Location: Toronto, ON

Instructions: Applications must include a current resume and cover letter, and can be sent to rbutt@rcms.ca

Special Notes: Deadline: September 15th, 2019. Only selected applicants will be notified if they have been chosen to take part in an interview process.

Who We Are

Richmond Community Management Services, (RCMS) provides community, financial and property management services to co-operative, non-profit and private sector clients. We help communities run smoothly and efficiently through community-focused services built on integrity, experience and professionalism.

Specific Accountabilities

• Responsible for employee relations and engagement
• Ability to follow and enforce company policies and procedures
• Manage contractors that have been engaged for services
• Ensures observance of safety regulations
• Purchase in accordance with budgetary guidelines with approval for exceptions made by supervisor
• Review and analyze monthly financial statements
• Review capital expenditure needs and bring to the attention of supervisor for additional direction
• Knowledge of building maintenance
• Understanding in dealing with eviction matters
• Assist in the preparation of annual budgets
• Participate in after hour on call responsibilities

Qualifications

• Property Management experience required
• Ability to process problems and recommend solutions
• Conflict management skills
• Written / Oral communications, Professionalism
• Attendance / Punctuality, Dependability
• Evening/weekend work may be required from time to time

We are always looking for great candidates in the Property Management industry.

If you are interested to learn more about our career opportunities; you can email our HR Department at rbutt@rcms.ca or check us out at rcms.ca

Property Manager – RCMS

13 Aug 2019

Housing Administrator – RCMS – Deadline Sept 15th

Position: Housing Administrator
Location: Toronto, ON

Instructions: Applications must include a current resume and cover letter, and can be sent to rbutt@rcms.ca

Special Notes: Deadline: September 15th, 2019. Only selected applicants will be notified if they have been chosen to take part in an interview process.

Who We Are

Richmond Community Management Services, (RCMS) provides community, financial and property management services to co-operative, non-profit and private sector clients. We help communities run smoothly and efficiently through community-focused services built on integrity, experience and professionalism.

Specific Accountabilities

The Housing Administrator performs duties and responsibilities in the areas of member / tenant services, financial information processing, office administration, enquiries, community development and addressing complaints and resolving problems in the specific areas of the administration of RCMS’s clients’ offices.

1. Maintain a clean and organized work environment
2. Bank deposits
3. Petty cash management
4. Creating / Posting reports, memorandums, notices, board meeting minutes
5. Arrears reports / late charges / NSF’s and payment / performance agreements
6. Prepare NTA and boards eviction decisions to members and their related forms
7. Attend Board /GMM/member/Receiver meetings or any other meetings if requested
8. Preparation of Board / Member meeting packages
9. Board / Member meeting minutes
10. Vacancy Reports
11. COE (calendar of events)
12. Order and control of office supplies
13. Processing of incoming and outgoing mail
14. Telephone reception, checking and returning voicemails
15. Rent Geared Income Calculations

Qualifications

• Administration experience required
• Written / Oral communications, Professionalism
• Attendance / Punctuality, Dependability
• Evening/weekend work is required

RCMS is an equal opportunity employer that is committed to recognizing and celebrating the diversity of opinion, talent and expertise that make each person unique. We thank all applicants and advise that only those selected for an interview will be contacted.

Please visit our website for further information: www.rcms.ca

Housing Administrator – RCMS

13 Aug 2019

Co-operative Manager – OWN Housing Co-op – Deadline Sept 30th

Own Housing Co-operative Manager

OWN Housing Co-operative is seeking a Full-Time Housing Manger for a 142 Unit Housing Co-operative in downtown Toronto.

Reporting to the Co-operative Board of Directors, the Manager will be accountable for the Management of the Co-operative’s Operations and Supervision of Office Staff

The Successful Candidate will have the following Skills and Responsibilities:
• Strong interpersonal skills
• Ability to work with a diverse population, mainly Seniors
• Five (5) or more years in a Residential Cooperative Setting
• Excellent Organizational Skills, Time Management and Problem-Solving Skills
• Able to work effectively as a Team Leader using a Cooperative Style of Management with Staff and the Board
• Ability to create a harmonious work environment and build Community Relations with members
• Manage the Co-operatives Finances
• Knowledge of Basic Accounting Principles. Ability to read and prepare financial statements
• Ensure the Co-operative meets its legal obligation in a timely manner
• Support the Board and Membership to deliver effective Governance
• Proficient with computer software programs including Word, Excel, NewViews2, HM Worx
• Experience with Rent-Geared-to-Income Program Administration
• Research, write, and obtain funding for a variety of Cooperative Programs
• Diplomacy, Patience and Flexibility in dealing with Members’ problems and situations
• Knowledge of The Residential Tenancies Act, Housing Services Act, Co-operative Corporations Act

The Candidate should enjoy taking a methodical approach to their work, co-ordinating and supervising the work of committed Staff and a Volunteer Board of Directors.

Security clearance will be required.

Some evening and weekend work is required. The co-op offers a competitive salary and an excellent benefits package.

If interested, please apply by email no later than Monday September 30th, 4:00 p.m. lynncooper43@yahoo.ca
We sincerely appreciate the interest of all applicants. However, we will only contact those who are selected for an interview.

Co-operative Manager – OWN Housing Co-op